Job Description

Project Coordinator

DeanHouston, one of the largest B2B marketing agencies in the US, is currently looking to add a Project Coordinator to our team.

Role Summary

As a Project Coordinator, you'll support the day-to-day execution of marketing projects by managing administrative tasks, maintaining project documentation, and ensuring teams stay organized and on schedule. This role is focused on coordination, tracking and follow-through.

You'll work closely with Client Success Managers (CSMs) to keep projects moving efficiently and ensure nothing falls through the cracks.

Responsibilities  

Project & Workflow Support

• Maintain and update project information in Workamajig and/or Asana
• Track project timelines, deadlines, budgets and task progress
• Ensure all project documentation is organized, complete, and up to date
• Follow established workflows and processes to support smooth project execution
• Assist in setting up projects, including timelines, tasks, and file structures

Team Support & Coordination

• Schedule meetings and send calendar invites
• Share project updates, timelines, and task assignments as directed
• Follow up with team members on assigned tasks and deadlines
• Assist with organizing deliverables for internal review and final delivery

Administrative & Operational Support

• Support CSMs by handling day-to-day administrative responsibilities
• Maintain organized records of project activities and communications
• Assist with routing approvals and tracking feedback
• Flag potential delays or missing information to the appropriate team members

Communication & Reporting

• Provide regular project status updates to internal teams
• Communicate deadlines, updates, and changes clearly and accurately
• Track basic workflow metrics and project progress
• Ensure project communications are documented and accessible

What Success Looks Like

• Projects are well-organized, documented, and easy for teams to navigate
• Deadlines and tasks are clearly tracked and communicated
• Teams receive timely follow-ups and reminders
• Administrative tasks are handled efficiently, allowing CSMs to focus on client relationships
• Workflow runs smoothly with strong attention to detail

Qualifications

• 0–2 years of experience in an administrative, project support, or coordination role
• Strong organizational and time management skills
• High attention to detail and ability to follow established processes
• Ability to manage multiple tasks in a fast-paced environment
• Clear and professional communication skills
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)

Preferred Qualifications

• Experience in a marketing, agency, or client service environment
• Familiarity with project management tools such as Asana or Workamajig
• Associate or bachelor's degree in business, communications, or related field

DeanHouston Benefits

• We collaborate in person on Mondays and Fridays and offer the flexibility to work remotely one day per week between Tuesday and Thursday
• Paid time off and holidays
• Health, dental, and vision insurance package (PPO and HSA options)
• Paid parental bonding leave
• Company-paid life insurance
• 401K participation with a company match
• Company-paid short-term disability insurance
• Pet insurance
• Tools, training, and opportunities for career growth

Salary Range

The total target compensation for this role is $40,000 – $50,000 USD annually, commensurate with experience and internal equity.

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